Today, in order to remain competitive, we’re all searching for ways to cut costs and increase productivity. If you expand your scanner use, you can use it to cut costs, improve workflows and increase productivity.
Many businesses are still reliant on paper in their workflows. Using your scanner can cut print and consumables costs, making documents easier to share, and making collaboration a breeze!
A recent IDC survey found the 21.3% of productivity losses revolve around paper in the office. Everything from finding information to sharing and storing documents can impact your team. Here are a few tips to improve your productivity and lower costs using your scanner!
- Scan Safely – Multifunction printers (MFPs) featuring ConnectKey technology by Xerox provide end-to-end encrypted scanning. ConnectKey also can encrypt and password protect data using Scan to Email. External email is encrypted between MFPs and externally hosted email servers with ConnectKey as well.
- Scan to Email – Scan to email allows you to scan a document directly to email and send it directly to the recipient. When they receive the document they can open, view and save it. This process uses protocols like SecurePDF to keep your data from prying eyes!
- Mobile Scanning – The Xerox Mobile Link app allows you to scan or fax directly from any device, tablet or smartphone. By connecting with Xerox ConnectKey-enabled MFPs. You can send documents to and print directly from the cloud. Additional options allow you to scan or print directly from your device without the need to connect to a network.
- Scan and Store Documents for Easy Collaboration and Sharing – Studies have shown that on average, professionals spend up to 50% of their time searching for information and it takes an average of 18 minutes to find a single document. ConnectKey-enabled MFPs using Optical Character Recognition (OCR) software can create searchable, editable documents. Information is only a mouse click away and can be centrally stored. This can simplify workflows saving you time, money and increasing productivity.
Your MFP scanner, when equipped with ConnectKey technology can save your team time, lower print and consumables costs and increase productivity. With ConnectKey you can create digital files that are easily searchable, sharable and can be stored on the cloud for 24/7 access on any device, anywhere at anytime!
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