As the paperless office comes closer to reality, many companies still face challenges moving paper-based information into electronic processes while reducing overhead, streamlining workflows and improving productivity.
PwC found that 80% of business information is still paper-based and as a result there can be significant challenges to overcome when making the transition to digital workflows. If you’re consider transitioning from paper-based processes to digital workflows you may find yourself asking several key questions:
- Can I justify the hard and soft costs of transitioning to digital?
- What about change management issues?
- Will the increase in productivity offset the cost of transitioning?
- Will the end result mean better service for my customers?
Why It’s Worth the Investment
The fact is, the benefits of transitioning to digital workflows from paper-based processes outweigh the costs. When you transition to digital, you’ll enjoy more efficient and reliable operations, better collaboration, shorter work cycle times, secure data, audit trails, lower storage costs, reduced paper use, easier compliance, and you’ll reduce the time your team spends looking for hard copy documents.
Although it’s not realistic to expect paper-intensive industries like human resources, education, financial services, law and healthcare to go completely paperless, going digital can help streamline workflows, better secure confidential data, and simplify paper-redundant processes.
Migrating to digital workflows means scanning and saving information early in the process. Scanned documents can be saved and archived, however with simple scanning, there can be limitations on how these documents can be used. The key lies in linking captured data within these documents into your existing systems and processes – fully integrating it into daily workflows. Taking this step allows you to experience all of the benefits of digitization. You’ll enjoy a higher ROI and be better positioned to leverage information.
Captured data can be made easily searchable by including metadata tags, making it easy to access the information you need across your organization. This save tremendous amounts of time for your team as they can easily find and access data into their daily workflows. Digital documents can be converted into editable formats like Microsoft Excel or Word, making it easy to update, edit and share.
If you’re ready to learn more about a digital solution for your business, give us a call. We can show you how transitioning to digital workflows will improve productivity, streamline processes and lower your costs!