Today, document management is a critical factor in the success of almost every business. It’s important to manage your information in a way that allows for fast access while maintaining your ability to share and store critical information in order to grow your business.
A Lack of Document Management
Poorly managed information can cost you time, money and even customers. What happens to your business if:
- Documents you need for that client meeting in an hour have gone missing
- You can’t find important information you need to share with customers that are only available as a hard copy
- You need to access critical information from the road, or from home, but the only copy is sitting in a folder on your desk at the office
Some companies have so many files that they rent space to house them offsite. If you’re storing documents onsite, you might be giving up valuable office real estate to filing cabinets.
Mismanaged documents result in costs quickly spiralling out of control. If your team is printing personal documents, overprinting, or outputting in colour when it’s not necessary, you’re losing money. Poor document management can also increase risk. For example, if your accounting team accidentally leaves a document containing confidential information at the device, what is your legal exposure?
Document Management by the Numbers
When it comes to managing documents, there’s plenty of room for improvement. Consider these statistics:
- 40% of business processes are document driven
- Businesses spend an average of 10% of total revenue on document management
- 40-60% of IT help desk calls are print related
The good news is today, we’re closer than ever before to the “paperless office.”
Enter Xerox ConnectKey Technology…
With Xerox ConnectKey technology you can better manage document workflows. With the Xerox App Gallery, you can find apps that allow you to scan directly to popular cloud-based services like Google Drive, DropBox and Office365. Print and share documents directly over the cloud.
With ConnectKey, you can use your Xerox MFP to create editable digital documents that are easy to store and share. Create custom workflows like scanning directly to email, create shared network folders, and develop print protocols that can help you to control output, reduce consumables use and improve document security.
Want to learn more? Give us a call today, and let us show you the power of Xerox and ConnectKey for all of your document management needs!