The copier is such an office staple that it can be easy to forget how important it is – until it breaks down. Like all machinery, copiers need a little special care to operate at peak performance. With a few simple steps, you can experience less downtime, more efficiency and a longer lifespan for your copier.
1.Choose the Right Copier. With so many copiers on the market, one might seem as good as the next. However, if your copier can’t keep up with the demand, or is being used well below its potential, you’re more likely to experience a breakdown.
2.Get Proper Training. Using your copier is more than just logging in and hitting the right button. Employees should know how to properly reload the paper, change settings, and use the various functions.
3.Clean Up. Dust, crumbs and coffee spills can all damage your copier. You should keep all food and drink away from the copier, and make it a weekly routine to dust the components and clean the glass. Once a month you should vacuum the paper drawer.
4.Careful of the glass. The glass part of your copier, called the platen, is prone to scratches and damage that can affect the quality of your copies. Always keep the lid to the copier down when not in use, and never place sharp objects on the glass.
5.Use Hibernation Mode. When your copier isn’t being used, such as at night or on weekends, it should be put in hibernation mode or turned all the way off. This helps prolong the life of your copier, and reduces your electric bill.
6.Wipe the Hard Drive. The copier hard drive holds all the information from the documents you’ve copied and printed. It’s a good idea to periodically erase all this data to keep it running smoothly and protect your data. Before trading in or disposing of a copier, make sure the hard drive is completely cleared or removed and destroyed.
7.Use MPS. Partnering with a Managed Print Services provider can help reduce the downtime of your print environment. By performing regular service and monitoring for problems, your MPS provider can often make repairs proactively, keeping your copier running smoothly.
The copier is one of the most used pieces of office equipment. By taking the time to care for it properly, your copier can operate at peak performance and last longer.